Circulation counter handles the front desk operations of the library. The major activities are
Issue and return of books
Attending the user query for effective interpretation of library rules and regulations
Sending SMS reminders to overdue documents
Maintenance of circulation module of library management software (Koha) maintenance and updating of all data related to library users
Maintaining records related to lost of book(s) and overdue charges
Collection of the overdue charges and paying the same to the finance section
No due issuing
Assisting the users for accessing OPAC and library catalogue
Attending the users query for effective interpretation of library rules and regulations
Conducting academic tours to the institute library for visitors and students from other institutes
Granting permission to outsiders to use the library
Generating reports and statistics for the circulation
Issue Return Procedures
Issue/Return of library materials is the routine operation of any library. The Proper sequence of activities for issue and receipt of library books is defined as follows:
While Issuing Book:
A quick glance is cast while issuing the book for any damage
Details into issue database are entered
The books are handed over to the users.
While receiving the books:
A quick glance is cast while receiving the book for any damage
Due dates are checked for necessary action
The books are sent to stack for shelving .
Membership
All the students, faculty members and employees of the institute are entitled for the membership of the library
Borrowing Rules
The privilege of borrowing books from the library is restricted to members only
The members are provided with RFID-enabled identity cards
Identity cards must be produced for borrowing books. These cards are not transferable
The reader should check the books thoroughly for missing pages, chapters etc., while getting them issued
No book in damaged condition will be accepted from the users on return. Damaged books will have to be replaced by the borrower
Loss of Identity card should be reported immediately to the Librarian
Books issued will not be accepted back on the same day
Loss of book must be reported immediately. Late fee, if any, will be charged till the loss of book is reported
Books are re-issued / renewed only if there are no claims
Readers will be charged with fine for overdue loans @ Re.5/- per book per day; the membership will be cancelled
after a period of 5 days of non-return of the books
Reference books, Theses, CDs and loose issues / bound volumes of periodicals will not be issued
Every user is requested to check the status of books outstanding against his/her name soon after a transaction in the counter.
Discrepancy, if any, should be brought to the notice of the person in the counter immediately. Any complaint thereafter is not likely to be entertained
Borrowing facilities
The number of books permitted and the duration for borrowing books varies according to the category of members as follows
Borrowed books must be returned within / on due date mentioned in the date slip of the document issued
Books, categories and duration for borrowing :
Sl.No.
Patron Category
Current Checkouts Allowed
Loan Period
Fine Amount in Rs.
Fine Charging Interval
1
Deans & Heads of the Department
10
30 days
2
Associate & Assistant Professors
6
30 days
3
Temporary Staff & Project Staff
3
30 days
4
Research Scholars & Post Graduate Students
3
7 days
Rs. 5.00
1 day
5
Under Graduate Students
2
7 days
Rs. 5.00
1 day
Documents that can be borrowed
Books from the general shelf can be borrowed
Demand Books can be borrowed only for one day
Documents that cannot be borrowed
Journals, Bound Volumes, Loose issues of journals and the latest available issue of the magazines are to be referred within library premises and are not available for issuing out.
CD ROMS, DVDs and audio video cassettes cannot be borrowed
Theses and Dissertations are not issuable
Overdue charges
Books that are returned after the due date are considered overdue. Uniform fine policy was approved by the library committee
A fine amount of Rs. 5.00 per day per book is collected from the students as overdue charges
Loss or Mutilation of Documents
Library materials are handled with care
If a borrowed book is lost or mutilated beyond usable condition, then the user informs the library in the prescribed form
A Lost book should be replaced by same or latest edition of new book with overdue charges
Overdue charges are not levied from the date of report until the same is replaced (is resolved within a month)
Incase, it cannot be replaced the following norms will apply
For Indian / Foreign publishers
Recovery conditions (calculated from the date of acquisition)
Recovery Amount
Up to 5 years
Double the cost of the document
>5 years but <= 10 years
Triple the cost of the document
>10 years but <=15 years
Four times the cost of the document
>15 years
Five times the cost of the document
Theft / Misuse of Library Resources
The theft or abuse of library resources like books, journals, theses, and dissertations will be viewed seriously
Each case will be examined and the matter will be reported to the concerned authorities
No dues certificate
No Dues Certificate’ concerning library membership will be issued by the library only after the library dues are fully cleared upon completion of programme.
An employee can get “No dues Certificate” for resignation / relieving only after fully clearing his/her library account.
Library Access by visitors: Day membership and charges
Interested students/ researchers from outside are allowed to utilize the library resources if they produce valid identity cards with appropriate permission letter and register as day members by paying a daily library fee of Rs.25.
Loss of Library Identity card
Loss of ID card should be reported to the library through their respective class teachers
Fill up the Duplicate Identity Requisition form
Rs.200 has to be paid in the finance section to obtain a duplicate card